Ketamine clinic analytics software that answers the questions your spreadsheets can't.
Your billing, schedule, EHR, and marketing each hold a piece of the picture — and none of them talk to each other. Statelayer unifies all four and lets you ask questions in plain English, getting back the answer and the chart. Analytics built for how ketamine clinics actually make money.
Your most important numbers are scattered across four systems.
Off-the-shelf dashboards don't understand ketamine economics. A visit isn't one charge — it's a dose, an observation window, and often one stop in a recurring series, split across cash-pay IV/IM and insurance-billed Spravato. The data you'd need to see clearly lives in four places: claims in your billing tool, visits in your scheduler, operational detail in your EHR, and acquisition in your ad accounts.
So the real questions go unanswered. Which payer quietly underpays you? Which marketing channel actually books a series, not just a consult? When does the chair sit empty? Today those answers mean exporting four spreadsheets and hoping the patient IDs line up. Connecting that data — and letting you just ask it questions — is what Statelayer analytics does.
Analytics across every system your clinic runs on.
One source of truth
Billing, scheduling, EHR, and marketing data unified, so a patient's whole journey — first click to paid claim — sits in one model instead of four spreadsheets.
Revenue & payer analytics
Net revenue, revenue per visit, cash-vs-insurance mix, and payer-by-payer performance — so underpayments and aging A/R show up as trends, not surprises.
Capacity & utilization
See chair and room utilization, observation-window throughput, and no-show patterns by day and provider — and where you're leaving bookable time on the table.
Marketing & acquisition
Cost per acquisition, channel ROI, and consult-to-series conversion — tied to real booked revenue, so you spend where patients actually come from.
Series & retention trends
Operational views of series completion and return cadence from your EHR data, so you can see retention move over time. Operational insight, not clinical advice.
Ask it in plain English
An AI analyst built into the data. Type a question and get the answer with the chart behind it — no dashboards to build, no SQL, no waiting on a report.
Ask a question. Get the answer and the chart.
Try the demo below — ask about revenue, marketing, no-shows, payers, or your payer mix, and Statelayer answers from the data. Sample clinic data shown.
Your whole clinic, visible at a glance.
From revenue to utilization to where your patients come from. Sample data shown.
| Channel | Leads | Booked | Revenue | ROI |
|---|---|---|---|---|
| Google Search | 142 | 38 | $214K | 6.1× |
| Referrals | 61 | 29 | $121K | 9.4× |
| 188 | 21 | $86K | 2.3× | |
| 204 | 16 | $64K | 1.4× |
Connects to the data you already have.
Analytics is only as good as the data behind it, and yours is already being generated every day. Statelayer reads from the systems you run — no migration, no new system of record.
- ✓Billing & claims — collections, payer performance, and A/R. See ketamine billing software →
- ✓Schedule & visits — utilization, no-shows, and series cadence. See ketamine scheduling software →
- ✓Your EHR — operational visit data, alongside it, not replacing it.
- ✓Marketing sources — ad spend and leads tied to real booked revenue.
Built to be acted on, not just admired.
The point isn't another wall of charts. Statelayer surfaces what changed and what it's worth, so an owner or office manager knows what to do on Monday morning.
- ✓Plain-English answers — ask a question, get the figure and the chart behind it.
- ✓Anomaly & trend flags — underpayments, rising no-shows, and softening channels surface on their own.
- ✓Shareable reports — export the views your team and partners already ask for.
Ketamine clinic analytics, answered.
What can ketamine clinic analytics software actually tell me?
It answers the operational and financial questions a ketamine clinic actually runs on: net revenue and revenue per visit, cash versus insurance mix, payer performance and underpayments, chair and room utilization, no-show rates, and which marketing channels bring in patients that convert. Because it draws on billing, scheduling, EHR, and marketing data together, it connects dots those tools can't see on their own.
Where does the data come from?
It unifies the data you already generate: billing and claims, your schedule and visit history, operational data from your EHR, and marketing data from your ad and lead sources — brought together so you can analyze the whole patient and revenue journey in one place instead of stitching spreadsheets together by hand.
Do I have to replace my EHR to use the analytics?
No. Statelayer works alongside the EHR you already run — there's nothing to rip out or migrate. The analytics layer reads from your existing billing, scheduling, EHR, and marketing data, the same no-rip-and-replace approach as the rest of Statelayer.
How does the AI analytics work — does it make clinical decisions?
No. The AI is for operational and financial analytics, not clinical decision-making. You ask a question in plain English — like which payer underpays the most, or how revenue trended last quarter — and it returns an answer with the relevant chart and figures from your own data. It surfaces trends and anomalies for your team to act on; it does not direct patient care.
Is clinic data kept private and secure?
Yes. Statelayer is designed to operate in line with the HIPAA Privacy and Security Rules and signs a Business Associate Agreement before any protected health information is shared. Analytics runs on your clinic's own data within that same security posture. See our security & HIPAA page →
Have more questions? Reach out →
See what your clinic's data has been trying to tell you.
We'll connect your billing, schedule, EHR, and marketing data and walk through the numbers together — where the revenue, the empty chairs, and the wasted spend really are.
Reach out →