Billing & scheduling software built for ketamine clinics.
Statelayer runs scheduling and billing for ketamine clinics — working alongside the EHR you already have. No rip-and-replace, no spreadsheet workarounds eating your time and revenue.
One system for the work that runs your clinic
Ketamine billing and operations is its own beast.
Generic practice-management tools were never built for ketamine care — so clinics patch the gaps by hand.
Manual workarounds everywhere
Spreadsheets and side-tools that quietly drain your staff's hours every week.
Out-of-network insurance
Every payer is different — and with out-of-network claims, the norm in ketamine care, every claim becomes a one-off worth chasing.
Coding that's easy to miss
Small errors and missed authorizations leak revenue you've already earned.
Heavy treatment load
Administering treatment and monitoring patients adds operational weight no generic EHR accounts for.
Everything your clinic runs on, in one place.
Purpose-built for ketamine-based care — connected from first inquiry to paid claim.
Intake & screening
Guided intake, eligibility, and consent collected once and ready before the first visit.
Smart scheduling
Provider, room, and monitoring time booked around real treatment and observation windows.
Coding & billing
Ketamine-aware coding and claims that cut rework and protect your revenue, with AI-assisted checks that flag gaps before they go out.
Insurance & auth
Handle insurance variability with authorizations tracked from request to approval.
Treatment ops
Protocols, monitoring, and follow-up for every treatment session.
Analytics & AI insights
One view across billing, scheduling, EHR, and marketing — ask questions in plain English and get the answer with the chart.
Keep your EHR. Statelayer works alongside it.
You're not switching systems of record. Statelayer is the billing and scheduling layer that slots in next to whatever EHR you already run — we integrate with EHRs like Osmind and CRMs like Salesforce, pulling visits and patient data straight into the platform. No rip-and-replace, and you're live in days, not months.
No rip-and-replace
Your EHR stays your EHR. Statelayer takes the parts generic tools make you patch by hand — ketamine billing and scheduling.
Integrates with your stack
EHRs like Osmind and CRMs like Salesforce sync with the platform, so visits and patient data flow in automatically.
Live in days
Because there's no migration, onboarding is measured in days, not the months an EHR switch takes. If billing lives in a spreadsheet today, we bring that history in too.
Your whole revenue cycle, visible at a glance.
From the work queue to collections, Statelayer gives your team one clear view of every claim. Sample data shown.
| Patient | Payer | Billed | Aging | Status |
|---|---|---|---|---|
| Patient A.Visit 03/11 | Payer 1 | $1,560 | 41 d | Underpaid |
| Patient B.Visit 03/10 | Payer 2 | $1,320 | 28 d | Ready |
| Patient C.Visit 03/09 | Payer 3 | $1,475 | 22 d | Paid in full |
| Patient D.Visit 03/05 | Payer 1 | $1,600 | 9 d | Paid in full |
The only platform built from scratch for ketamine clinics.
We work closely with a handful of ketamine clinics to understand their business deeply and build exactly what they need. So far, they've been thrilled with how well it fits.
- ✓ Built from the ground up for ketamine-based care
- ✓ Designed around your real workflows, not a template
- ✓ Built around how your treatment sessions actually run
- ✓ Continuously shaped by the clinics we serve
Common questions about ketamine clinic software.
What clinics ask when they're comparing tools for billing, scheduling, and operations.
Does Statelayer replace my EHR?
No. Statelayer does billing and scheduling that works alongside the EHR you already run — there's nothing to rip out or migrate. See how it fits →
What does ketamine clinic billing software need to handle?
Ketamine billing means CPT coding and modifiers, prior authorizations, superbills, denials and underpayments, and a mix of cash-pay and insurance. More on ketamine billing software →
Is ketamine treatment covered by insurance?
IV/IM ketamine is generally used off-label and is often cash-pay, while Spravato (esketamine) tends to have better insurance coverage. Most clinics run both, so Statelayer handles cash and insurance billing together.
Can Statelayer schedule around treatment and observation windows?
Yes. A ketamine visit is a dose plus a monitoring and recovery window, often as part of a recurring series. Statelayer schedules the full visit and the series. More on ketamine scheduling software →
Can Statelayer analyze my billing, scheduling, and marketing data together?
Yes. Statelayer unifies billing, scheduling, EHR, and marketing data into one analytics view, and you can ask questions in plain English to get the answer with a chart. More on ketamine analytics software →
Is Statelayer HIPAA compliant?
Yes. Statelayer is designed to operate in line with the HIPAA Privacy and Security Rules and signs a Business Associate Agreement (BAA) before any protected health information is shared. See our security & HIPAA page →
How is Statelayer different from an EHR like Osmind?
Statelayer is not an EHR or system of record. It's the billing and scheduling layer that works alongside whatever EHR a clinic already runs — we integrate with EHRs like Osmind to pull visits straight into the platform. Instead of a rip-and-replace migration, you keep your EHR and Statelayer handles the billing and scheduling that generic tools do poorly.
Does Statelayer replace my biller or billing team?
No. Your biller keeps doing what they do well — they just work in Statelayer's claim queues instead of a shared spreadsheet, and your practice gets real-time visibility, tracking, and analytics on top. More on ketamine billing software →
Have more questions? Talk to us →
Tell us how your clinic runs today.
We'd love 20 minutes to learn how you handle intake, billing, and operations. Not a pitch — just a real conversation. Leave your details and we'll be in touch.