Ketamine clinic scheduling software built around real treatment time.
A ketamine visit isn't a 20-minute slot — it's a dose plus a monitoring window, a room, a chair, and a provider, often as part of a series. Statelayer is scheduling software built specifically for ketamine clinics, working alongside the EHR you already use — and patients can find their time just by chatting with an AI assistant.
A ketamine visit doesn't fit a standard calendar.
Most scheduling tools assume a quick, single appointment. Ketamine care doesn't work that way: there's the treatment itself, then an observation and recovery window where the patient still occupies a chair, a room, and your staff's attention. Book it as a normal slot and you either double-book the room or leave money on the table with gaps.
Then there's the series — most patients come back for a course of treatments, not a one-off — plus intake and consent that need to be done before the first visit. Generic calendars leave clinics stitching this together by hand. Statelayer schedules the way ketamine care actually runs.
Scheduling that matches how ketamine clinics run.
Treatment + observation
Book the full visit — dose plus the monitoring and recovery window — with the provider, room, and chair coordinated together so nothing is double-booked.
AI chat scheduling for patients
Patients chat with an AI assistant that offers genuinely open times at their nearest location — and your team confirms every booking. Try the demo below.
Recurring series
Schedule a whole course of treatments, not just one visit — and track where each patient is in their series.
Intake before the first visit
Guided intake, eligibility, and consent collected ahead of time, so the first appointment starts on time.
Reminders & fewer no-shows
Long, resource-heavy slots make no-shows expensive. AI-assisted reminders and a clear schedule help keep them filled.
Works with your EHR
Scheduling runs alongside the EHR you already use — we integrate with EHRs like Osmind and CRMs like Salesforce. Keep your system of record.
Patients find their appointment by chatting.
Try the demo — tell the assistant when works for you. It only offers times that are genuinely open on the schedule, spread across the nearest locations, and a coordinator confirms every booking. Sample data shown.
The assistant can only offer times that are actually open on your schedule, asks for nothing more personal than a ZIP code, and hands every booking to your team to confirm — it stays in its lane.
Your week, mapped to real treatment time.
Every booking holds the room and staff for the full visit — the treatment plus its observation window — so open time is actually bookable. Sample data shown.
Keep your EHR. Statelayer handles the scheduling alongside it.
You don't have to switch your system of record to fix scheduling. Statelayer is the scheduling layer that works next to whatever EHR you already run, so you can be live in days, not months — and your team isn't asked to relearn everything at once.
- ✓No migration. Your EHR stays your EHR; Statelayer takes scheduling.
- ✓Built only for ketamine clinics — observation windows, rooms, and series.
- ✓Pairs with billing. See ketamine clinic billing software →
Ketamine clinic scheduling, answered.
Can it schedule around ketamine treatment and observation windows?
Yes. Ketamine visits aren't a standard 20-minute slot — they include the infusion or dose plus a monitoring and recovery window. Statelayer schedules the full visit, including observation time, so the chair, room, and staff are reserved for as long as the patient is actually there.
Does it handle recurring infusion series?
Yes. Most ketamine treatment runs as a series rather than a single visit. Statelayer is built to book and track recurring series, so the whole course is scheduled and nothing falls through between sessions.
Does Statelayer replace my EHR or calendar?
No. Statelayer handles scheduling alongside the EHR you already use — there's nothing to rip out or migrate. It slots in next to your system of record, which is what makes it fast to adopt.
Can patients book appointments through an AI chat?
Yes. Statelayer includes an AI scheduling assistant patients can chat with to find a time. It checks your live schedule and only offers slots that are genuinely open, spread across your nearest locations, and asks for nothing more personal than a ZIP code and a time preference. A coordinator confirms every booking, and the assistant sticks strictly to scheduling — medical questions go to your care team.
Can it help reduce no-shows?
Yes. Because ketamine slots are long and resource-heavy, a no-show is costly. Statelayer supports reminders and a clear schedule so fewer appointments are missed and gaps can be filled.
Is the scheduling built only for ketamine clinics?
Yes. Statelayer is built specifically for ketamine clinics, so scheduling is designed around how this care actually runs — observation windows, provider and room coordination, and recurring series — rather than a generic calendar you have to bend to fit. It also pairs directly with ketamine billing.
Have more questions? Reach out →
See how your clinic could schedule.
Tell us how you book treatments, observation, and series today — we'll show you what Statelayer can take off your plate.
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